I. ORGANISER
1. The Organiser of the 21st Cracovia Marathon is the Municipality of Krakow – Sports Infrastructure Management Board of Kraków.
Address details:
Municipality of Krakow
Plac Wszystkich Świętych 3-4
31-004 Krakow
NIP: 676 101 37 17
Sports Infrastructure Management Board
ul. Walerego Sławka 10, 30-633 Kraków
Phone: 12 616 63 00, fax: 12 616 63 01
e-mail: zapisy@zis.krakow.pl
2. You can contact the Organiser by phone on working days from Monday to Friday between 8:00 a.m. and 3:00 p.m., by fax: 12 616 63 01 or by e-mail at: zapisy@zis.krakow.pl.
II. DATE AND PLACE
1. 21. Cracovia Marathon (hereinafter referred to as the “Event”, “Competition” or “Run”), will be held on April 14, 2024 (Sunday) in Kraków, Poland.
2. The Run starts at 9:00 a.m. from the Main Square in Krakow. The starting gate will be closed approximately 20 minutes after the start. It will not be possible to start the Run after 9:20 a.m.
3. Race Office:
a. will be located at the Henryk Reyman Municipal Stadium, at ul. Reymonta 20 in Kraków
b. open on:
April 12, 2024, from 3:00 p.m. to 8:00 p.m.
April 13, 2024, from 7:00 a.m. to 8:00 p.m.
April 14, 2024, from 7:00 a.m. to 8:00 a.m.
c. on the day of the Run, i.e. on April 14, 2024, the Race Office will only issue race packs, so there will be no possibility to register and pay the starting fee on that day.
4. The finish line of the Run will be located on the main square in Kraków.
III. ROUTE
1. The length of the route is 42.195 kilometres. The route of the Run will be certified.
2. The Run route must be completed within the time limit of 6 hours from crossing the starting line.
3. Competitors line up in the starting zones (according to the time declared during registration) in the following order from the starting line:
<3:00:00
3:00:01-3:30:00
3:30:01-3:45:00
3:45:01-4:00:00
4:00:01-4:15:00
4:15:01-4:30:00
4:30:01-5:00:00
5:00:01-5:30:00
5:30:01-6:00:00
4. The exact description of the Run route and the location of the finish line will be announced at www.cracoviamaraton.pl at a later date. The Organiser has the right to change the route, of which it will inform the competitors by posting the new route on the website www.cracoviamaraton.pl. The competitors acknowledge and accept that any change of the route of the Run shall not give rise to claims against the Organiser, nor shall it give rise to any additional obligations of the Organiser.
5. The Run route will have all kilometres marked from 1 to 42.
6. On the route of the Run there will be:
a. Nutrition points:
– will be located every 5 km or so, starting from the 5th kilometer of the Run route,
– the following will be placed on the tables: water, isotonic drink, fruit, sweets,
– the Organiser does not accept competitors' own nutritional supplements for nutrition points.
b. Refresh points:
– they will be located every 5 kilometres or so, starting from 7.5 kilometres of the Run route,
– only water will be set on the tables,
– the Organiser does not accept competitors' personal nutritional supplements for refreshment points.
c. Portable toilets
– will be located along the Run route following every nutrition and refreshment point.
d. Medical points
– will be located along the Run route at the nutrition points and at the start and finish of the Run.
IV. TERMS AND CONDITIONS FOR PARTICIPATION
1. The Organiser sets the following limit: 7,000 competitors.
2. The list of competitors will be closed once 7,000 competitors have signed up. The Organiser reserves the right to change the above limit. The Organiser does not enroll on a waiting list.
3. The limit of participants, the organisation of the Race Office, the course and organisation of the start and finish lines are subject to change – in the event of changes in the guidelines and regulations for the organisation of events, including in connection with the occurrence of an epidemiological situation requiring such a change, as well as if the need arises due to factual and legal conditions.
4. In order to participate in the Run, the competitor must register and pay the entry fee immediately after registration. If the entry fee is not paid immediately after registration, the registration will be considered invalid.
5. The Organiser reserves the option of organising the start in rounds.
6. The Run is open to persons who will be over 18 years old on April 14, 2024 at the latest. No minors are allowed to compete under any circumstances.
7. Timing and order determination will be done with an electronic timing system. Each competitor will receive a chip embedded in the bib number during verification, the correct attachment of which is a prerequisite for taking part in the Event and being classified in the final announcement of the Race.
8. The condition for a competitor to be classified is to run along the approved route of the Run and complete the Run within the time limit of 6 hours.
9. Competitors who do not complete the 21st kilometer of the Run route within 3 hours of crossing the start line are required to stop the Run and leave the Run route.
10. Participants remaining on the Run route after the time limit, do so at their own risk and responsibility, in accordance with traffic regulations and the Civil Code.
11. During the Run, participants should obey the instructions of security guards, security personnel and persons acting on behalf of the Organiser who hold badges issued by the Organiser.
12. In the event that an emergency vehicle appears on the route of the Run, participants in the Run are required to stop running and allow passage of the vehicle.
13. Competitors covering the distance of the Run in an unauthorised manner will be disqualified.
14. The following are considered unauthorised:
a. starting and running without a bib number,
b. start and run of a competitor under the influence of alcohol, drugs, or other intoxicants,
c. use of any motor vehicles on the Run route, except for the Organiser's vehicles,
d. starting and running with animals,
e. starting and running with prams or running buggies, with children in slings/carriers,
f. start and run with Nordic walking poles,
g. travelling part of the route by means of transportation, such as public transportation,
h. shortening, changing the route,
i. start and run without footwear,
k. moving on the route of the Run on bicycles, (electric) scooters, rollerblades and other vehicles.
15. The Organiser does not provide participants with accident insurance. Individual insurance in case of injury or any other mishap that may happen to a competitor during the Run requires a separate policy purchased individually by the Run participant.
16. Transferring your bib number to another person, will result in disqualification of both competitors. The result will not be accepted both for the competitor whose data is on the start list and the competitor who physically covered the route.
17. Competitors are required to comply with the following that are in effect on the day of the start:
a. universally applicable restrictions, orders and prohibitions;
b. sanitary recommendations indicated by sanitary services and the Organiser.
V. REGISTRATIONS AND ENTRY FEE
1. Registrations for participation in the 21st Cracovia Marathon are accepted:
a. on the Run website until April 3, 2024 or until the date on which the limit of participants is reached. Registration can be done through the registration form posted on the Run website – www.cracoviamaraton.pl.
b. at the Race Office on April 12-13, 2024, only if the limit of participants is not reached.
2. A valid registration is considered a properly completed registration form and payment of the entry fee. If no payment is made immediately after registration, the registration will be considered invalid.
3. By registering for the Run, the competitor declares that they are aware of the risks that may arise in connection with the start and that their health condition allows them to take part in this Run, and that they take part at their own risk and acknowledge that participation in the Run involves physical exertion and entails a natural risk of accident, bodily injury and physical trauma (including death), as well as damage or loss of property.
4. Verification of athletes, assigning of bib numbers and collection of numbers and race packs will take place at the Race Office.
5. Verification of the competitors, including in terms of paid entry fees and entitlements to discounts, and collection of race packs take place at the Race Office.
6. The Organiser allows the collection of race packs by representatives.
a. In order to allow an authorised person to pick up the race pack, the competitor should provide in the registration form the details of the person they want to authorise to pick up the pack.
b. Competitors have the opportunity to enter personal details of their representatives until April 11, 2024 on their profile in the enrollment system.
c. Only persons who are over 18 years of age on the day of collection of the race pack can be representatives.
c. At the time of collecting the start package, the representative shall be required to present their identity document with a photo and QR code of the competitor for whom they are collecting the race pack.
e. In the event that the competitor for whom the package is collected is entitled to discounts, the representative should present the documents entitling to discounts at the time of collection of the race pack.
d. Absence of representative’s personal details in the registration form of the competitor for whom the representative is collecting the pack makes it impossible to collect the race pack by the representative, even if the representative shows the competitor's QR code.
7. The Organiser provides for team registration. Details on team registration are available on the Organiser's website www.cracoviamaraton.pl.
8. The Organiser provides for the possibility of purchasing a voucher – a gift for the competitor. Details on how to purchase the voucher are available on the Organiser's website www.cracoviamaraton.pl.
9. For detailed instructions on how to pick up your race pack and carry out verification, please visit www.cracoviamaraton.pl.
10. Entry fee:
a. entry fee amount:
PLN 120 – until 09.02.2024
PLN 160 – from 10.02.2024 to 3.04.2024 or until the limit of participants is reached.
PLN 200 – 12-13.04.2024 at the Race Office, in case the limit of participants is not reached,
b. The PayU system allows payment of the entry fee in EURO by converting the entry fee according to the EURO exchange rate on the day of payment. Payment in Euros is not available at the Race Office,
c. Entry fees can be paid:
– online (direct redirect from the registration profile) through the PayU payment system – until April 3, 2024 or until the limit of participants is not reached,
– at the Race Office in cash or by credit card in the amount applicable on the day of payment, in case the limit of participants is not reached,
d. Lack of payment at the time of registration will result in the competitor not appearing on the start list.
e. Payments made in a different way than specified in the Regulations, i.e. by bank transfer to the Organiser's account, will not be recognised and will be returned to the account from which they are made.
f. The fee cannot be transferred to the next edition of the Run or another event.
g. The date of payment shall be the date of payment by PayU or the date of payment of the entry fee at the Race Office.
h. The competitor is obliged to check whether the fee transfer has been completed, i.e. whether the fee amount has been debited from the account and has not been returned by PayU. The Organiser is not responsible for the lack of payment due to reasons dependent on the depositing Bank/PayU. The competitor making the payment has the transaction numbers and, as the principal, has the opportunity to explain the reason for non-payment of the entry fee,
i. The entry fee is a payment for participation in the Run intended, among other things, to cover the costs of organising the event (e.g., securing the route, medical assistance, sanitary facilities, timing, security, medals).
11. Discounts:
a. A 50% discount for holders of the Kraków Family Card –the basis for granting the discount is to present the Kraków Family Card 3+, i.e. a card issued to members of families with many children (minimum 3 children) residing in the Municipality of Kraków, at the Race Office during verification.
b. The discount described in section V(11)(a) is not available for group registration and voucher purchase,
c. In case of lack of appropriate documents entitling to discount, in order to take part in the Run, the competitor shall be obliged to pay at the Race Office a surcharge up to the amount of the entry fee from section V(10)(a) of these Regulations, applicable in the Race Office, i.e. the difference up to the amount of PLN 200.
12. The following persons are exempt from the entry fee:
a. persons with disabilities,
b. persons invited by the Organiser,
c. persons who have completed all previous editions of the Cracovia Marathon,
d. guides of visually impaired competitors,
e. volunteers assisting in the organisation of the 21st Cracovia Marathon,
f. competitors listed in section V(12)(a-d) register through the registration form, marking the appropriate option for exemption from the entry fee. The competitors indicated in section V(12)(b-d) during registration additionally enter in the form the code provided by the Organiser. Competitors listed in section V(12)(e) (volunteers) shall sign up only at the Race Office.
13. Registration of persons with disabilities:
a. All persons with disabilities, regardless of the degree and type of disability, are exempt from the entry fee for the 21st Cracovia Marathon.
b. Registration for athletes with disabilities competing in wheelchairs is governed by separate regulations.
b. Disabled athletes during verification at the Race Office are required to present documents confirming their eligibility for exemption from the entry fee.
d. In the absence of relevant documents entitling to exemption from the entry fee, in order to participate in the Run, the competitor/representative is obliged to pay the entry fee at the Race Office, in accordance with section V(10)(a) of these Regulations.
14. Guides of the blind can sign up only when the blind competitor with whom they are competing provides them with the code received by email from the Organiser. The guide of a blind person must appear at the Race Office at the same time as the blind athlete with whom they are competing and declare that they are their guide. Otherwise, the fee exemption will not be recognised, and in order to participate in the race, the competitor will be required to pay the entry fee at the Race Office, pursuant to section V(10)(a) of these Regulations.
15. The entry fee is not refundable.
16. Based on Article 38(1)(12) of the Consumer Rights Act of May 30, 2014 (i.e., Journal of Laws of 2020, item 287, as amended), participants in the Run do not have the right to withdraw from the contract for the provision of services related to entertainment, sports or cultural events, if the contract specifies the day or period of service.
17. The Organiser allows the transfer of the entry fee to another competitor.
a. Transfer of the entry fee can be made by assignment no later than April 3, 2024.
b. The handling charge for transferring the entry fee is PLN 20.00 and is non-refundable. This charge must be paid by the deadline of April 3, 2024.
c. A competitor wishing to assign the entry fee to another competitor will do so on their profile in the enrollment system of the company handling the registration using the “Make assignment” option, after which they will receive a link to pay the fee in accordance with provision in section V(17) b). Then a link for assignment to the new competitor will be forwarded to e-mail address corresponding to the competitor’s profile in the enrollment system of the company handling the registration.
d. The new competitor registers in the enrollment system, using the link provided by the withdrawing competitor.
e. The Organiser shall not responsible for mistakes of competitors transferring entry fees to another competitor,
f. The Organiser does not act as an intermediary in settlements between competitors.
g. In the event the entry fee is documented by a VAT invoice, or the registration is made using a code from a voucher or through group application, the transfer of fee to another competitor will not be possible.
h. Where the entry fee has been subject to the discount described in Section V(11). transfer of the fee to another competitor is not possible.
18. It is only possible to receive an invoice if the request for an invoice is indicated in the application form and the correct data for which an invoice is to be issued is indicated (in the case of companies: full name, registered office address and Tax Identification Number; in the case of an individual: name, surname, full address). An invoice issued to an individual will be sent to the e-mail address of the competitor provided at registration. The invoice issued to the company/association/club will be sent to the address of the entity to which it was issued. Sending an invoice by e-mail will be possible after obtaining individual consent from the persons representing the company/association/club, in accordance with applicable laws.
19. It is not possible to issue an invoice to the company's data in case the discount indicated in section V(11) is applied to the entry fee. Taking advantage of the discount for holders of the Kraków Family Card is only possible for individuals not running a business and for personal purposes, and not that of a business entity.
VI. RANKING
1. The following rankings of the 21st Cracovia Marathon will be published:
a. General Women's and Men's
b. in the following Women's and Men's age categories:
W 18-29, M 18-29
W 30-39, M 30-39
W 40-49, M 40-49
W 50-59, M 50-59
W 60-69, M-60-69
W 70+ M 70+
c. Fastest Pole (M) and Fastest Pole (W) (verification by ID card or passport).
d. Oldest Participant – the oldest person who completes the Run according to the date of birth given in the application form, (verification on the basis of an identity card or other document with the date of birth).
e. General ranking of athletes with visual impairment, in the category of Women and Men:
– Category B1 – 100% blind people with a guide,
– Category B2 – visually impaired persons using the assistance of another person (guide) or competing alone,
f. General ranking of hearing impaired athletes, in the Women's and Men’s
categories:
– people with hearing loss of more than 55 dB,
– hard of hearing persons.
2. The results of the general ranking will be determined by gross times, while the results of the other categories will be determined by net times.
3. The Organiser reserves the right to create additional classifications.
4. The 21st Cracovia Marathon will feature:
a. Polish Foresters Marathon Championships – 9th Foresters Marathon. The Regulations are available HERE
VII. PRIZES
1. Women's and Men's general ranking awards:
1st place - PLN 30.000 – for achieving a time under 2:09:18 for men / 2:28:03 for women
or PLN 20,000 – for achieving a time equal to or in excess of 2:09:18 for men / 2:28:03 for women
2nd place – PLN 15,000,
3rd place – PLN 10,000,
4th place – PLN 5,000,
5th place – PLN 3,000,
6th place – PLN 2,000.
2. In the categories for visually impaired and hearing impaired in the general ranking of Women and Men, prizes of the following values will be awarded:
1st place - PLN 2,000,
2nd place - PLN 1,500,
3rd place - PLN 1,000.
3. In the age categories for men and women, in-kind prizes of the following values will be awarded minimum:
1st place – PLN 700,
2nd place – PLN 500,
3rd place - PLN 300.
4. In the classification of Fastest Pole (M) and Fastest Pole (W) – PLN 5,000,
5. In the classification of the Oldest Participant – PLN 1,000,
6. The prizes are conditional on the completion of the Run and, passing a doping test (a negative result) if conducted.
7. Competitors who receive awards in the general ranking do not receive awards in the age ranking.
8. Cash prizes will be paid to the account provided by the competitor, within 30 days after the Organiser receives the results of the doping test (if any) and all data necessary for the bank transfer.
9. In the case of cash prizes, the transfer details must be provided no later than 30 days from the announcement of the official results to the following email address: zapisy@zis.krakow.pl. After this deadline, the prize will be forfeited to the Organiser.
10. In the case of prizes in kind, the prizes can be picked up at the point designated by the Organiser in the finish area of the Run or at the Organiser's headquarters after contacting the Organiser in advance, by 30 days after the Event at the latest. After this deadline, the prize will be forfeited to the Organiser.
11. In the event that the value of the prize exceeds the amount exempt from taxation under the provisions of the Personal Income Tax Act, income tax will be withheld from the value of the prize, in accordance with applicable regulations.
12. The official results will be announced up to 14 days after the end of the Event or after receiving the results of the doping test, if any.
13. Payment of the prize may be withheld if, within 30 days before winning the 21st Cracovia Marathon, information about a positive doping test in another race (sporting event) is disclosed. In the event of a ruling that a competitor is disqualified, the award goes to the competitor ranked with the next best result in the category.
VIII. BENEFITS PROVIDED BY THE ORGANISER
1. Each competitor who completes the Run within the time limit will receive a commemorative medal.
2. Changing rooms and showers:
a. Detailed information on the availability, location and opening hours of the changing rooms and showers will be published at www.cracoviamaraton.pl at a later date.
3. Repository:
a. Details of the location and hours of operation of the repository will be announced at www.cracoviamaraton.pl at a later date.
b. The Organiser does not provide bags for storage, therefore personal belongings of the competitors will be accepted for into the repository if packed in the competitors' own bags, taped in a visible place with a sticker with the number received in the race pack.
c. Personal belongings of competitors, packed in the competitors' own bags will be returned upon presentation of the bib number.
d. Loss of the bib number by the competitor relieves the Organiser from responsibility for the collection of the bag by another person.
e. It is forbidden to leave valuables and documents in the repository.
f. The Organiser shall not be responsible for participants' belongings left outside the designated repository and left in the repository after the repository opening hours.
g. Items left in the repository, must be picked up on April 14, 2024, by 4:30 p.m. After the opening hours of the repository, in order to pick up the left items, please contact the Organiser. (Phone: 12 616 63 00 or e-mail: zapisy@zis.krakow.pl).
4. Race pack:
a. Each competitor will receive an entry package consisting of:
– sticker for items left at the repository,
– informational/advertising materials.
b. Competitors admitted to the start will receive bib numbers and safety pins.
c. Race packs not collected at the Race Office will not be issued at a later time.
5. T-shirt:
a. Race packs do not include a T-shirt,
b. when registering, competitors only declare their desire to purchase a T-shirt and select its size.
c. T-shirts will be sold at the Race Office at the Expo during the Event organised by the Technical Sponsor of the 21st Cracovia Marathon, at a dedicated stand,
d. The Organiser does not act as an intermediary in the purchase of T-shirts.
6. Bib numbers:
a. during the Run the competitors must have bib numbers provided by the Organiser, pinned on the front to the starting T-shirt (or sweatshirt, jacket). The bib number must be visible at all times during the Run, obscuring the number (in whole or in part, during any part of the Run) or modifying it is prohibited under penalty of disqualification,
b. bib numbers are assigned at the Race Office. It is not possible to reserve a particular number in advance,
c. a bib number is assigned to a particular competitor. In case of loss of a bib number, the competitor assigned to the number is responsible for the start with this number of another person, and this is the same as the situation described in section IV. 13,
d. The Organiser shall not issue duplicate bib numbers under any circumstances,
e. the competitor is obliged to check that the bib number received by them is the same as the number on the deposit sticker.
7. The Organiser does not provide accommodation for competitors.
IX. CONSENT FOR DISSEMINATION OF IMAGE
1. By accepting these Regulations, the competitor agrees, pursuant to Article 81(1) of the Act of February 4, 1994 on Copyright and Related Rights (i.e., Journal of Laws of 2022, item 2509), that the Organiser and the Sponsors and Partners of the Event may disseminate the competitor’s image recorded in photographs, videos and interviews with the competitor.
2. The consent applies to the dissemination of the competitor's image for the purposes of the Organiser's statutory activities, including informational, promotional and marketing activities, as well as for the marketing purposes of the Sponsors and Partners of the Event.
3. The competitor's consent for the dissemination of their image is granted free of charge, for a period of 7 (seven) years starting from the date of the Event, as indicated in section II(1) of the Regulations.
4. Until the date of the Event, indicated in section II(1) of the Regulations, the competitor may withdraw consent to the dissemination of their image. The statement on withdrawal of consent must be submitted to the Organiser in writing, to the following address: Zarząd Infrastruktury Sportowej w Krakowie, ul. Walerego Sławka 10, 30-633 Kraków or via e-mail correspondence to: zapisy@zis.krakow.pl. The effectiveness of the withdrawal of consent is determined by the date of receipt of the statement by the Organiser.
X. FINANCING
1. The costs of organising the 21st Cracovia Marathon are covered from the funds provided by the Municipality of Krakow and by the Sponsors and Partners of the Event.
XI. FINAL PROVISIONS
1. The Organiser reserves the right to conduct a doping test during the 21st Cracovia Marathon, and acceptance of these Regulations shall constitute the participant’s consent to conduct an doping test.
2. The Organiser reserves the right to amend these Regulations in the event of an epidemiological situation that may cause exceptional circumstances that require the introduction of special measures and solutions resulting from the provisions of the law and guidelines of the relevant authorities, in particular those indicated at www.gov.pl.
3. The Organiser reserves the right to cancel or reschedule the Event in case of:
a. the occurrence of force majeure events that may affect the course of the Event,
b. the epidemiological situation in the territory of the Republic of Poland, which could endanger the life and health of the participants and people involved in the organisation of the 21st Cracovia Marathon,
c. the introduction of universally applicable restrictions (in particular, on the limits of competitors) that would make the conduct of the 21st Cracovia Marathon impossible or significantly hindered.
4. Force majeure within the meaning of these Regulations is any unforeseeable situation or event, of an exceptional nature, beyond the control of the Organiser, preventing the fulfillment of any of the obligations provided for herein, not resulting from the Organiser's error or negligence, and remaining insurmountable despite the exercise of all due diligence, in particular: natural catastrophe events of the type of flood, hurricane, windstorms of extraordinary force, tornadoes, earthquakes, unusually intense and prolonged downpours, or extraordinary and external events that could not have been prevented (such as: war, events related to a war that is taking place beyond the eastern border of the Republic of Poland, martial law restrictions, insurrection, revolution, riots, terrorist attack), epidemic threats, epidemic emergencies, epidemics, as well as new legal acts or decisions of administrative authorities preventing the Organiser from performing its obligations. Neither the Organiser nor the competitors shall be liable for failure to perform or improper performance of the provisions of these Regulations caused by force majeure.
5. The Organiser reserves the right to change non-material provisions of these Regulations.
6. In the event that material changes are necessary, the Organiser will notify participants of the change in the Regulations via email. A participant who does not accept the introduced material changes to the Regulations should notify the Organiser about this fact within 14 days of receiving information about the change to the Regulations. Sending such a notice will result in the expulsion of the participant from the Run – in such a situation, the paid entry fee will be returned by the Organiser.
7. Written protests concerning the course of the 21st Cracovia Marathon and its results shall be accepted by the Main Event Referee until 3:30 p.m. on the day of the Run. Protests received after this deadline will not be considered.
8. Complaints in matters related to the participation and organisation of the 21st Cracovia Marathon can be submitted in writing to the Organiser's address or by e-mail to zapisy@zis.krakow.pl, no later than 7 days after the end of the Event. Complaints will be considered by the Organiser within 30 days, counting from the date of receipt of the complaint by the Organiser or to the address zapisy@zis.krakow.pl.
9. The supervising authority of the Organiser is the Mayor of Kraków.
10. The Organiser reserves the right to change the date and route of the Run.
11. Registering in the Run, in accordance with section V of the Regulations or by submitting the registration form at the Race Office, is tantamount to acceptance of the Regulations and the rules of participation in the Run, including the payment of entry fees and the rules of transferability of the entry fee.
12. The Organiser reserves the right to discontinue the Run in case of circumstances requiring such action on the part of the Organiser.
13. In matters not covered by these Regulations, the applicable laws shall apply, including the provisions of the Civil Code, as well as the Act of April 21, 2017 on Combating Doping in Sport and the World Anti-Doping Code.
14. The Regulations are available for review at the Organiser's office and at www.cracoviamaraton.pl.
XII. PERSONAL DATA – Information obligation
1. The Organiser is the Data Controller for the event, verification of registrations, timekeeping, payment processing, image processing, conducting surveys, promotion, satisfaction survey and archiving of documentation related to the sports event.
2. The Organiser has appointed a Data Protection Officer, Dorota Gross, who can be contacted in person at: ul. Walerego Sławka 10, 30-633 Kraków, or via e-mail: iodo@zis.krakow.pl.
3. Participants' data are processed in accordance with the provisions of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 (GDPR) and these Regulations on the basis of:
a. Article 6(1)(b) GDPR in connection with the conclusion of an agreement with the Municipality of Krakow – Sports Infrastructure Management Board of Krakow – acceptance of these Regulations where the legal basis is the Act of 23 April 1964 – Civil Code;
b. Article 6(1)(c) of the GDPR in connection with the consent expressed during the participant's registration on the Enrollment Website for the processing of the participant's image in photo-video materials resulting from the provisions of the Copyright and Related Rights Act of February 4, 1994, as well as fulfillment of the legal obligation related to the verification and settlement of payments resulting from the provisions of the Value Added Tax Act of March 11, 2004;
c. Article 6(1)(f) of the GDPR in order to conduct marketing activities, including conducting a satisfaction survey to improve the quality of organised sports events in connection with the legitimate interest pursued by the Organiser. The legal basis is the Act of July 18, 2002 on the provision of electronic services.
d. Article 6(1)(b) GDPR for the purpose of sending a ZIS Running Events Newsletter, conducted within the framework of promotion and shaping a positive model of spending leisure time, promoting a healthy lifestyle conducive to the harmonious development of children and young people and increasing physical fitness – developing a passion for sports and recreation resulting from the statute of the Organiser in connection with the conclusion of an agreement with the Municipality of Kraków – Sports Infrastructure Management Board of Krakow – acceptance of the Regulations where the legal basis is the Act of 23 April 1964 – Civil Code.
The Organiser shall also have the right to process personal data for the purpose of possible assertion of rights or defense against claims related to the implementation of the Event.
4. The personal data you provide will be retained for the period necessary to fulfill the purpose specified in item 3, and thereafter, it will be retained for the following period:
a. for data related to participant registration, as well as payment settlement, the processing time is up to 6 years;
b. for image data, the processing time is up to 7 years;
c. in the case of promotional activities, the data will be processed until the competitor objects.
d. in the case of data collected for the purpose of archiving sports events and actions in connection with the Act of July 14, 1983 on the national archival resource and archives and the Ordinance of the Prime Minister of January 18, 2011 on office instructions, uniform material lists of files and instructions on the organisation and scope of operation of company archives. If an archival category ”A” is assigned, the data will be retained indefinitely.
5. You have the right to request from the Personal Data Controller:
a. access to your personal data;
b. data sharing;
c. rectification of data;
d. deletion of data;
e. restriction of the processing of your personal data.
6. You have the right to lodge a complaint to the supervisory authority, which is the President of the Personal Data Protection Office with its seat at ul. Stawki 2, 00-193 Warsaw, if in your opinion the processing of your personal data is carried out in an unlawful manner.
7. The provision of your personal data is voluntary but necessary to fulfill the purpose specified in item 3. If you fail to provide personal data necessary for the purposes specified in item 3(a-d), The Organiser will not be able to conclude a contract with you, and you will not be able to participate in the Event.
8. Recipients of the personal data provided by you will be entities entrusted by the Personal Data Controller with the processing of personal data on the basis of separate processing entrustment agreements – for example, in connection with the implementation of hosting services, e-mail, promotion, publication or document archiving; Your data may be made available to other public administration authorities, control authorities, judicial authorities and courts, upon their legitimate request (in accordance with applicable regulations).
9. Datasport Marek Zieliński, ul. Okrężna 22, 58-310 Szczawno Zdrój, NIP: 886-002-17-67, is the recipient and separate Controller of the data in the scope of keeping records of participants on the basis of expressed consent, cooperating with the Organiser under a cooperation agreement in this regard. REGISTRATION REGULATIONS and Privacy Policy are available on the Enrollment Website.
10. An updated data processing notice is available here: https://zis.krakow.pl/informacje-prawne
Revision: 25.01.2024